To renew leases with a lease proposal batch and a bulk approval (with Revenue Management)

1	From the side menu, select Residents > Lease Renewal > Add Lease Proposal Batch. The Renewal Proposal Filter appears.

You can perform this procedure only if a message that property pricing is controlled by Revenue Management appears at the top of the screen. If this message does not appear, you must perform the procedure for properties that are not set up for the Revenue Management interface. For more information, see “To renew leases with a lease proposal batch and a bulk approval (without Revenue Management)”.

2	Complete the screen, as needed. For more information, see “Renewal Proposal Filter Reference (With Revenue Management)”.

3	Click Submit. The Bulk Proposals screen appears.

If a resident's unit is missing Revenue-Management pricing data, Voyager determines the monthly rent amount for the resident's proposed new leases in one of two ways: c If the resident has only one lease charge with the Rent type, the monthly rent amount is equal to the market rent amount. c If the resident has more than one lease charge with the Rent type, the monthly rent amount is the sum of those charges. For information about providing Revenue-Management pricing data, contact Yardi technical support.

4	If you do not want to add proposals for a resident, clear the Include for Proposal check box in the row corresponding to that resident.

If you want to add proposals for only one or a few of the residents, click the Uncheck All button and then select the Include for Proposal check box in the row corresponding to each resident for whom you want to add proposals.

5	Click Save. Any residents for whom you do not want to add proposals disappear from the table.

6	If you want to edit a resident's proposals:

a	Click the Edit button in the row corresponding to that resident. The [Unit #] -- [Resident] -- [Expiration Date] tab appears.

b	Click the Edit button in the row corresponding to the proposal that you want to review. The Lease Proposal screen appears. For more information, see “Reviewing and Editing Lease Proposals”.

7	Click Save.

8	Click Post.

9	If you need to approve proposals in the batch:

a	From the side menu, select Residents > Lease Renewal > Bulk Lease Approval. The Bulk Approvals filter appears.

b	Complete the filter, as needed, and click Submit. The Bulk Approvals screen appears.

c	If you want to deny a proposal instead of approving it, select the Denied check box in the row corresponding to that proposal.

d	If you want to keep a proposal in the bulk approval without approving or denying it, clear the Approved check box in the row corresponding to that proposal.

e	If you want to edit a proposal, click the Edit link in the row corresponding to that proposal. The Lease Proposal screen appears. For more information, see “Reviewing and Editing Lease Proposals”.

After you edit the proposal, you must review the bulk approval in order to continue to approve proposals in the batch. For more information, see “Reviewing and Editing Bulk Approvals”.

f	Click Save. Any proposals that you approved or denied disappear from the table.

10	From the top menu, click Home. The dashboard appears.

11	In the Resident Activity section on the dashboard, click the number next to Expiring Leases (120 days). The Expiring Leases (120 days) -- [Current Date] tab appears.

12	For each resident whose lease you want to renew:

a	Click the Renewal Workflow button in the row corresponding to that resident. The Lease Proposal screen appears.

b	Click the Renew button in the row corresponding to the proposal that the resident selects. The Renew Lease screen appears.

c	Complete the screen:

Lease-To	The date on which the lease expires. Voyager completes this field based on the option specified in the Rounding Lease Term field on the Property Setup screen. For information about editing the Rounding Lease Term field, see “Property Defaults” in the Voyager Core Setup Guide.
Agent	Select your name, or the name of the leasing agent who renewed the lease. For information about setting up the options in this field, see “Adding Leasing Agents”

d	Click Save. A confirmation request appears.

e

Click OK.

Renewal Proposal Filter Reference (With Revenue Management)

You must complete the Proposal Exp. Date field. If you do not complete this field and you post the batch, you will not be able to add proposals for residents in the batch until the end of the current renewal cycle. For more information, contact Yardi technical support.

Agent	Select your name, or the name of the leasing agent who added the proposals. For information about setting up the options in this field, see “Adding Leasing Agents”
Unit Type	Limits the batch to residents with units of this type.
Lease Expiration	Limits the batch to residents whose leases expire within this date range.
Include MTM?	Limits the batch to residents with units of this type.
Rounding	The rounding method for monthly rent amounts: None Monthly rent amounts are not rounded. Dollar Monthly rent amounts are rounded to the nearest dollar.
Proposal Exp. Date	The date on which the proposals expire. When you post the batch, you will not be able to add more proposals for residents until after this date. NOTE In renewal letters, this date is represented by the tokens named PROPOSAL01EXPIRYDATE, PROPOSAL02EXPIRYDATE, and so on. For more information, see “Renewal Letters” in the Voyager Residential Correspondence User's Guide.